If you would like to update your of record address in order to receive communications sent out by a company in which you own shares you will need to confirm to us in writing your name, the company of which you are a shareholder, certificate number and amount of shares (if possible), your prior address and social security number (this will allow us to easily verify who you are and also allows us to search your name against a database in the vent you become a “Lost Securityholder” as defined by SEC Rule 17Ad-17).
American Registrar is merely a transfer agent and has nothing to do with value or selling. Symbols and values for many of the companies we are agent for can be found at http://www.otcmarkets.com or http://www.otcbb.com.
In order to have the restrictive legend removed from the certificate there needs to be an exemption available to do so. You may want to contact a broker, lawyer or the company directly to discuss an available exemption. Removing the legend from a certificate is a legal question and ARTCO cannot advise whether or not an exemption is available. Our responsibility as a transfer agent is to review requests on behalf of our principals. You should prepare any documentation that you deem necessary and appropriate to establish an exemption submit it for our attorney to review. After we review your request, if we agree that an exemption is available we will remove the legend from a certificate.
Where can I find a stock power? You can find a stock power by clicking here.
How do I update my address on file?
What is the value of my stock?
How do I get the legend off my stock?
How many shares are registered in my name?
Can I find out how many shares a company has issued?
I lost my certificate, what do I do?
Do you require a legal opinion?
What is the original issue date or original restricted date of my certificate?
When can I expect a new certificate/what is the turn-around time?
What’s the status of my item?
Does my certificate have any stops or restrictions on it?
Generally speaking neither ARTCO nor the majority of the companies it represents necessarily require a legal opinion. You (and/or) your client may put together whatever documentation you deem necessary and appropriate to establish an exemption and send it in for our attorney to review. If we agree that there is an exemption available we will remove the legend and send back a “clean” certificate. Per the legend stamped on the face of the certificate, either the company or ARTCO have the option of requiring a legal opinion before or after presentment. Please feel free to email us to confirm whether or not a particular company will require a legal opinion.
We decline to release the original issue or restricted (for “tacking” purposes) date of shares, as it is not public information. Dates in our records are for our purposes only and the dates do not necessarily correlate with the date on which consideration was paid for the shares. When requesting the removal of the legend from a certificate, the burden of establishing an exemption rests solely on the owner of the shares which would include establishing when you acquired or became entitled to the shares.
The standard turn-around time on a “routine” item (a non-restricted certificate, properly endorsed, Medallion guaranteed, with a proper letter of instruction and fees paid) is 3 days from the date we receive it. We attempt to turn-around non-routine items, such as restricted transfer requests, in 3-5 days after receipt; however, we are only required to give such items diligent attention and cannot guarantee the turn-around time.
Our policy is to discuss the status of items which might be pending with only the person who sent them in. If you are the presenter of an item and wish to inquire about its status you may do so by submitting a signed, written inquiry via fax: (801) 363-9066.
We will provide this information if you would like to call or email us. Please have the company name and certificate number (top left-hand corner of the certificate) ready.
An endorsement is the signature of a registered owner of a negotiable instrument placed on the reverse of the instrument or another power in order to transfer the registration of said instrument.
A Medallion Signature Guarantee is a stamp (similar to a notary) that guarantees a signature is both genuine and effective to transfer registration. Medallion guarantees can generally be obtained at a broker or a national bank.
If your certificate is restricted it means that the shares it represents were not registered with the SEC at the time they were issued and were issued pursuant to an exemption from registration requirements. In order to have the restrictive legend removed from the certificate there needs to be an exemption available to do so. You may want to contact a broker, lawyer or the company directly to discuss an available exemption if you want to have the legend removed from your certificate. Removing the legend from a certificate is a legal question and ARTCO cannot advise whether or not an exemption is available. Our responsibility as a transfer agent is to review requests on behalf of our principals. After we review your request, if we agree that an exemption is available we will remove the legend from a certificate.
1.The original stock certificate(s) must be surrendered.
2.An endorsement by the registered owner(s) of the certificate(s). The endorsement can be on the reverse of the stock certificate, or on a separate stock power (which can be made by copying the back of a certificate). The endorsement must be exactly as the name is printed in the front of the certificate.
EXAMPLE: if the registration (name) on the front of the certificate is John Doe, the endorsement must be by John Doe. If the certificate is registered in a corporate name, such as ABC's & 123's, Inc. the endorsement must be ABC's & 123's, Inc., by _______ (an authorized signer), its _______ (title). All improperly endorsed certificates will be rejected and the presenter will be charged the appropriate $35 reject fee.
3.All endorsements must be medallion guaranteed, which can be obtained at a national bank or broker.
4.Signed instructions as to how the certificate(s) are to be transferred or broken down.
5.Name, address and TIN of all transferees must be provided.
6.Delivery instructions pertaining to how the newly issued certificates are to be delivered.
-certificate(s) sent via 1st class mail will be sent at no additional charge.
-if you provide a courier account number there is a $5 courier prep fee.
-if you provide a pre-prepared air bill the certificate(s) will be sent at no additional charge.
-if you would like the certificate(s) sent back using our FedEx account there is a $25 charge.
-if you would like the certificate(s) sent back registered mail the fee is $15, certified mail is $10.
7. Please click here to see the fee schedule.
It’s up to you to decide how you are going to send a certificate to us (as well as how you would like it returned). However, keep in mind that in the event a certificate is lost the shareholder has the burden of providing for replacing it (this would include a $75 fee to us as well as having to get and Open Penalty Indemnity Bond). It is best to send a certificate by a secure means if you are concerned it might get lost.
You should be very explicit as to why you are sending in a certificate. We cannot make any assumptions as to why you are sending us a certificate and what you want done with it. If transferring shares provide the name, address and TIN of all transferees. If you want the legend removed from a certificate you must address the basis for removing it. You should also specify where and how you want any new certificates delivered and provide a means for delivery. Please refer to “How do I transfer my certificate?” above and email us with any questions.
Call ARTCO: (801) 363-9065
342 East 900 South
Salt Lake City, UT 84111
If you think you have lost a certificate please be absolutely sure that it is either lost or destroyed before contacting us. Once we have been notified of a lost or destroyed certificate we are required to place a “stop transfer” against the certificate in our records and file a Lost Securities Report with the Securities Information Center. You may either call or write us regarding a lost certificate. Please click here for contact information. Once we have been notified of the loss and filed the Lost Securities Report we will send you an information packet with information detailing how to have a lost certificate replaced. Generally speaking, there is a $75 fee due to ARTCO and you will be required to obtain an Open Penalty Bond.
If you wish to obtain a written transcript of the certificates and shares registered in your name for a particular company you must submit a written request to our office. Any request should pertain to a particular company as we do not maintain “accounts” for individual shareholders, only shareholder records for individual companies. There is a $10 fee to cover the cost of the transcript which needs to be paid at the time of request. This information will never be given out over the phone. Also, we will not inform you how many shares a certificate represents; we will provide information regarding splits, which can be used to calculate the number of shares a certificate represents.
ARTCO does not regard the number of shares a company has issued as public information, and, unless specifically authorized and instructed by one of our principal companies to release the information, declines to give the number out. Generally, inquiries should be sent directly to the company or to a companies ’34 Act reports which can be found at http://secgov/edgar/searchedgar/companysearch.html.